Vernonia Oregon Police Department

Dedicated to providing quality progressive law enforcement and community building services

Public Records Request Policy

The City will provide the public with reasonable opportunity to inspect records at the City offices during usual business hours, and reserves the right to require a city employee to supervise while inspection occurs.

The City wiil respond to the a written or online request for public records "as soon as practical and without reasonable delay."

Pursuant to the City of Vernonia Resolutions 14-08, the City charges an administrative fee to cover the cost of research, supervision, inspection, produciton, reproduction and redaction, if necessary, of City records for distribution to members of the public. Fees are due in advance or at the time of receipt of materials or service.

Fees

The City of Vernonia calculates fees for responding to public records request in the following manner:

PHOTOCOPIES:
  8 1/2 x 11
    Single Sided $0.25 per page
    Double Sided $0.30 per page
  11 x 17
    Single Sided $0.30 per page
    Double Sided $0.45 per page
 
FAX PAGES: $1.00 per page
 
Hourly Rates for Employee Time: These charges include researching, locating, compiling, editing or otherwise processing information and records:
  City Administrator $ 50.00 per hour
  Planning Director $ 50.00 per hour
  Public Works Foreman $ 45.00 per hour
  Police Chief $ 45.00 per hour
  Finance Officer/Director $ 40.00 per hour
  City Recorder $ 30.00 per hour
  Administrative Services Assistant $ 25.00 per hour

The actual cost for delivery of records such as postage and courier fees.

Actual attorney fees charged to the City of Vernonia for the cost of time spent by an attorney in reviewing the public records, time spent by an attorney in redacting material from the public records or segregating the public records into exempt and nonexempt records.

The City of Vernonia may require pre-payment of estimated fees before taking further action on a request.

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